Effective Date: Oct 9, 2024
At Siena AI, safeguarding the personal data we gather about our job applicants is a top priority. This Applicant Data Protection Statement ("Statement") outlines our practices regarding the collection, utilization, and sharing of your personal information.
We encourage you to review this Statement thoroughly, along with any supplementary privacy notices we may provide when collecting or processing your personal data. This Statement will be periodically updated to ensure its relevance.
For inquiries or requests, please contact [email protected] or your recruitment representative.
This Statement is issued by Siena Labs Inc. ("Siena") and outlines how Siena Labs, Inc. gathers, utilizes, and discloses personal data in relation to its recruitment process for employment, contract work, and/or internship opportunities. References to "Siena", "we", "us" or "our" in this Statement pertain to Siena Labs Inc., which acts as the data controller responsible for processing your personal data in connection with the job opportunity you are pursuing or have applied for.
For the purposes of this Privacy Policy, any references to "personal data"; "legal basis"; "processing"; or "data controller" shall have the meaning established in the General Data Protection Regulation (“GDPR”).
Nothing in this Statement should be interpreted as limiting Siena's ability to process personal data for the purposes of fulfilling our legal obligations or investigating potential legal violations, subject to compliance with local legal requirements. Siena's processing of personal data is governed by applicable local laws and internal Siena policies. In the event of a conflict between this Statement and local law, local law takes precedence.
This Statement does not constitute any explicit or implicit contract of employment or agreement to provide services.
"Personal data" refers to any information that identifies or could be used to identify an individual, such as name, email address, and phone number. Personal data does not include anonymized or aggregated information.
Siena processes the following categories of applicant personal data:
| Data category | Examples |
|---|---|
| Identifiers | Government ID (e.g., SSN, EIN, passport number), applicant ID, application ID, full name |
| Contact details | Personal and professional email addresses, phone numbers, mailing address |
| Educational and professional background | CV and/or resume, employment history, educational background, job qualifications |
| Professional online profiles | LinkedIn profile information and URL, data from other professional websites or social media profiles that are publicly accessible or provided by you |
| Application information and correspondence | Data submitted in job applications, such as visa or work permit sponsorship requirements, responses to role-specific questions, skills and experience, expected compensation (where applicable), information provided during the application process, including skills assessments (where applicable), and communications with us during recruitment and interviews, such as email exchanges or communications on job search or social media platforms |
| Reference check information | Professional reference names and contact details, and information collected for reference checks, where and as permitted by applicable law |
| Interview information | Data gathered during the interview process, including notes and any information you choose to provide during interviews |
| Hiring decision information | Outcomes of the selection process and hiring decisions |
| Video, voice and image | Video calls in case your interview was recorded and photos from a resume/CV and/or profile on LinkedIn or other online professional websites or job boards |
| Demographic information | Gender identity and certain sensitive personal data that may include race, ethnicity, sexual orientation, marital status, veteran status, disability status, religious affiliation, and political or philosophical beliefs |
| Survey and feedback data | Information collected in response to questionnaires or surveys throughout the recruitment and interview process, and any feedback an applicant may provide about the process |
| Online identifiers and usage information on our job application portal | Online identifiers, usage and log data, such as IP address, device ID, browser type and version, and clickstream data, collected automatically through cookies and other tracking technologies when you access or use our online job application portal powered by our third-party service provider, such as when submitting a job application online |
You may choose to withhold personal data. However, certain personal data is necessary for us to evaluate and process your job application and candidacy, and to comply with our legal obligations. If personal data is not provided, our ability to consider you as a candidate may be limited.
A note on "sensitive personal data." Siena may collect personal data that is considered sensitive under applicable data protection laws, also referred to as special categories of personal data. This may include information such as race, ethnicity, sexual orientation, health information (e.g., disability status), religious affiliation or philosophical beliefs, marital status, and veteran status, as permitted under applicable law. Siena only processes sensitive personal data as required or permitted by applicable law. When we collect demographic information, we typically do so voluntarily unless it's necessary for us to comply with our legal obligations.
This Information Handling Statement is provided by Siena Labs Inc. (hereafter "Siena") and outlines our practices for collecting, using, and disclosing personal information during our talent acquisition process. This includes recruitment for full-time positions, contract work, and internship opportunities.